G Company 47th Regiment GeorgiaVolunteer Infantry “TATTNALL INVINCIBLES”
Constitution and Bylaws
Including Executive Committee Policies and Procedures
Adopted March 20th 2007
Table of Contents
Article I - Name and Purpose ............................................................................................................................ 3
Section 1, Name. ............................................................................................................................................ 4
Section 2, Purpose. ........................................................................................................................................ 4
Section 3, Nature. .......................................................................................................................................... 4
Section 4, Name Use. .................................................................................................................................... 4
Article II - Officers and Primary Duties........................................................................................................... 4
Section 1, Military Rank. ............................................................................................................................... 4
Section 2, Organization. ............................................................................................................................... 4
Section 3, Captain. ........................................................................................................................................ 4
Section 4, Sergeant. ....................................................................................................................................... 5
Section 5, Corporal........................................................................................................................................ 5
Article III - Executive Committee Duties ......................................................................................................... 6
Section 1, Members....................................................................................................................................... 6
Section 2, Meetings. ...................................................................................................................................... 6
Article IV- Nominations, Elections and Voting .............................................................................................. 6
Section 1, Elections. ...................................................................................................................................... 6
Section 2, Nominations. ............................................................................................................................... 6
Section 3, Quorum. ....................................................................................................................................... 6
Article V- Special Committee ............................................................................................................................ 6
Section 1, Committee Appointments. ........................................................................................................... 7
Article VI-Fiscal Year ....................................................................................................................................... 7
Section 1, Fiscal Year. ................................................................................................................................... 7
Article VII-Membership and Dues ................................................................................................................... 7
Section 1, Membership Requirements. ........................................................................................................ 7
Section 2, Types of Membership. .................................................................................................................. 7
Section 3, Dues. ............................................................................................................................................. 9
a. Current Dues. .................................................................................................................................. 9
Section 4, Expulsion of a Member. ............................................................................................................... 9
Section 5, Grievance Procedures. .................................................................................................................. 9
Article VIII-Policies and Procedures .............................................................................................................. 10
Section 1, Roberts Rules of Order. .............................................................................................................. 10
Section 2, Policies and Procedures. ............................................................................................................. 10
Article IX- Donations ..................................................................................................................................... 10
Section 1, Donations. .................................................................................................................................. 10
Section 2, Member Reimbursement. .......................................................................................................... 10
Section 3, Executive Reimbursement. ......................................................................................................... 10
Article X-Amendments .................................................................................................................................. 10
Section 1, Amendments. ............................................................................................................................... 10
Article XI – Distribution of Company Bylaws .............................................................................................. 11
Section 1, Distribution. ............................................................................................................................... 11
Section 2, Distribution of Changes. ............................................................................................................ 11
Article XII – Awards ........................................................................................... Error! Bookmark not defined.
Section 3, Commander’s Awards. ............................................................................................................... 11
Article XIII – Meetings ................................................................................................................................... 11
Section 1, Business Meetings ...................................................................................................................... 11
Section 3, Quorum ...................................................................................................................................... 12
Section 4, Notification of Meetings to the Membership .......................................................................... 12
Article XIV - Suspension of Bylaws ............................................................................................................... 13
Position Descriptions ..................................................................................................................................... 14 3
Captain/President/Treasurer...................................................................................................................... 14
a. Treasurer .............................................................................................................................................. 14
Sergeant/Vice President ............................................................................................................................... 15
Corporal/Secretary ...................................................................................................................................... 15
Quartermaster ............................................................................................................................................. 16
Private .......................................................................................................................................................... 16
Juvenile/Child Participation Policy ................................................................................................................ 18
Requirements for Participation – Age Criteria .......................................................................................... 18
Mandatory Training Policy ............................................................................................................................. 20
Consumables Impression Policy..................................................................................................................... 21
Fund Raising & Solicitation Policy ................................................................................................................ 22
Registration and Repayment Policy ............................................................................................................... 23
G Company, 47th Regiment, Georgia Volunteer Infantry, Tattnall Invincibles
Constitution and Bylaws
Article I - Name and Purpose 4
Section 1, Name.
The name of this organization shall be G Company, 47th Regiment, Georgia Volunteer Infantry, Tattnall Invincibles.
Section 2, Purpose.
The purpose of this organization shall be to present the life and times of typical Georgia citizens and soldiers of the historical period covered by the years 1861-1865 inclusive, in as accurate and realistic a manner as the availability of items, financial considerations, and contemporary research will allow; to promote and to stimulate further interest in all aspects and phases of Confederate Army life; and to further the serious discussion and study of the War Between the States.
Section 3, Nature.
The nature of the services of this organization shall be volunteer. Members will not be reimbursed for organizational participation.
Section 4, Name Use.
The name G Company, 47th Regiment, Georgia Volunteer Infantry, Tattnall Invincibles is the property of G Company, 47th Regiment, Georgia Volunteer Infantry, Tattnall Invincibles Inc. and is used by this organization with permission from the G Company, 47th Regiment, Georgia Volunteer Infantry, Tattnall Invincibles, Inc. Board of Trustees. Use of this name, its symbols, etc may be revoked by the Board of Trustees at any time, given 30 days advance notice.
Article II - Officers and Primary Duties
Section 1, Military Rank.
The military rank of G Company, 47th Regiment, Georgia Volunteer Infantry, Tattnall Invincibles, shall consist of: a Captain, a 1st Sergeant, a Corporal, and Privates.
Section 2, Organization.
The organization shall have an Executive Committee for the purpose of administering the daily general business of the company. The Executive Committee shall be comprised of the following elected officers: Captain/President, 1st Sergeant/Vice-President, Corporal/Secretary, and one member representing the G company 47th Regiment, Georgia Volunteer Infantry, Tattnall Invincibiles, Inc. Board of Trustees, if one is not already serving on the Executive Committee.
Section 3, Captain.
Captain/President: The highest ranking military officer of the organization shall concurrently hold the post of President. He shall be elected for the term of two years or until a successor has been elected. He shall be eligible to serve consecutive elected terms. It shall be his duty to preside at all military functions and all parliamentary functions, and meetings of the organization and the Executive Committee. He will give direction and purpose to the organization's activities through input from the general membership. He shall have the power to appoint the chairman of the committees and to dissolve the same. He will command the unit on the field, and coordinate programs with event organizers once at the program site. He will be responsible for the general welfare, and discipline of the organization both on and off the field. He may remove any member from participation at any event for conduct unbecoming a soldier, unsafe practices, or any other violation of these bylaws, policies or procedures. He shall have the power upon the vacancy of an elected office to appoint a successor to that office who will serve out the vacant term until the next election. He shall act as the treasurer of the Company. He shall keep a record of all company related financial transactions, receipts, and disbursements; collect company dues, donations and assessments; make payments of all company expenses; and give bi-yearly fiscal reports to the organization of the status of the company finances. He will be responsible for the preparation and filing of any and all necessary state and federally related tax returns necessary for maintenance of the organizations 501 3 (c) tax exempt status.
Section 4, Sergeant.
Sergeant /Vice-President: The second highest ranking officer of the organization shall concurrently hold the parliamentary post of the Vice-President. He shall be elected for the term of two years or until a successor has been elected. He shall be eligible to serve consecutive elected terms. In the absence of the President, the Vice-President will perform the duties of the President, including commanding the unit in the field, and all special duties assigned him by the President. He shall support the President by maintaining order at all functions of the organization. He will direct and oversee all non-commissioned officers of the company, and be responsible for the general welfare, and discipline of the company in the field.
Section 5, Corporal.
Corporal/Secretary: The third officer of the organization shall concurrently hold the parliamentary post of Secretary. He shall be elected for the term of two years or until a successor has been elected. He shall be eligible to serve consecutive elected terms. He shall keep complete and correct minutes of the parliamentary functions, and meetings as directed by the President (or Vice President if the President is absent), and the Executive Committee functions and meetings. He shall maintain external correspondence and communications with the general living history community, and coordinate the publication and distribution of the company newsletter to the general membership. He will coordinate the administrative matters of the company in close consultation with the First Sergeant/Secretary and Company Clerk. He shall support the 1st Sergeant by maintaining order at all functions of the organization. He will direct and oversee all non-commissioned officers of the company, and be responsible for the general welfare, and discipline of the company in the field.
Article III - Executive Committee Duties
Section 1, Members.
The Executive Committee shall consist of the elected officers as specified in Article II and the immediate past President.
Section 2, Meetings.
The Executive Committee shall meet at the call of the President, or upon a call of the majority of the committee or general membership. A majority of its members shall constitute a quorum for the transaction of business. It shall arrange all meetings of the organization and approve all expenses and disbursements for $100.00 or less. Any disbursements greater than $100.00 must be approved by the General Membership. It shall determine that all new recruit applicants conform to Article VII prior to approval of admittance of application to full organization membership. It shall establish all policies and procedures in conformance with Article VIII, Section 2. It shall perform all other acts necessary for the preservation, prestige and well being of the organization.
Article IV- Nominations, Elections and Voting
Section 1, Elections.
Elections shall be held at the annual company business meeting every two years and the new officers shall take office immediately following that meeting. The election will be conducted as soon as practical at the beginning of the calendar year. a. The initial slate of officers elected in the calendar year of 2007, will serve out that entire year and serve their full terms beginning at the Company muster in January 2008.
Section 2, Nominations.
Nominations for all officers shall be taken from the floor.
a. Voting will be done by secret written ballot.
b. The votes will be counted by both the President and Secretary.
Section 3, Quorum.
A total of three (3) active members, including one elected officer, shall constitute a quorum for the transaction of business or elections at any regular or special meeting. A majority of the quorum present and voting will govern.
Article V- Special Committee
Section 1, Committee Appointments.
Committees appointed by the President shall function until cessation of his term office or until relieved by him. The President will appoint the Committee Chairman. Committee Chairman is responsible for the composition and functioning of their committees. Committee members may be appointed from among the general membership and the Executive Committee.
Article VI-Fiscal Year
Section 1, Fiscal Year.
The fiscal year shall begin on the first day of January and end on the last day of December.
Article VII-Membership and Dues
Section 1, Membership Requirements.
Membership shall be open to all persons with a serious interest in the War Between the States without regard to sex, creed, color, or national origin; who are willing to participate as determined by the Executive Committee, within strict historical context as 19th century soldiers and civilians of the years 1861-1865. Membership in this organization shall be limited to all persons whose dues are for the current fiscal year or as specified in Article VII, Section 2.
Section 2, Types of Membership.
The membership of this Company shall be comprised of the following types.
1. Probationary Membership: Any new recruit must first serve a one (1) year probationary period before full membership can be bestowed. The probationary period will expire in one (1) year on the first day of the month in which the new member joined the Company. A new recruit must be nominated for full active membership by any active member of this Company in good standing at any regular business meeting of the Company, after the expiration of the one (1) year probationary period. Nominated recruits must receive a second, and the nomination must be confirmed by a majority vote of the active membership. After confirmation of membership the new recruit is now considered an active member of the Company. Should a probationary member fail to be nominated, or a nominated probationary member fail to receive a second or majority vote, the probationary member will remain a probationary member and may be re-nominated for active membership at any business meeting from that point on.
a. Probationary members shall not be entitled to a vote at any business meeting or Company election during their probationary membership. Probationary members may attend any meetings of this Company, voice their opinions on the topics discussed, but are unable to cast a vote, or count towards a quorum at any meeting.
i. Probationary members may participate in decisions and may cast a vote concerning events that the probationary member has registered for, or plans to attend.
b. Probationary members shall not hold office, or rank during the probationary period.
c. Probationary members shall, except where prohibited in subsections (a) and (b) of this section, enjoy the full privileges of membership and protection under these bylaws.
d. The Executive Committee may, at the request of one of the Executive Committee members, nominate any Probationary Member for full membership at any time during the probationary period. This request must be voted on by the executive committee. Upon passage, the motion is made to the Active Membership at any regular or special business meeting, and upon adoption by the Active Membership the Probationary Member then becomes an Active Member of this Company.
2. Active Membership: All persons that have completed their Probationary Membership period and having been nominated and confirmed as active members by the general membership shall be considered Active Members, and shall enjoy the full privileges of membership and protection under these bylaws, and be allowed to vote at all business meetings, special meetings, elections, and hold elected offices.
3. Honorary Membership: Any person not interested in participating in the hobby of re-enacting but interested in the support of this Company and southern history and heritage, may be given the status of Honorary Membership in this Company.
a. Requests for Honorary Membership must be made to the Executive Committee by any Active Member of this Company.
b. The Executive Committee will recommend or deny the request for Honorary Membership.
i. Upon recommendation of Honorary Membership the Executive Committee will make a motion for Honorary Membership at any regular business meeting of this Company, and upon
adoption by the Active Membership, the status of Honorary Membership will be conferred on the individual.
ii. The Executive Committee shall have final say on recommendation to the Active Membership or denial of the request.
c. Honorary members are not required to pay any Company dues or required to adhere to any sections of these bylaws to maintain their membership. Honorary members are not allowed to participate in voting or elections, can not hold elected office and can not count towards a quorum at any meeting.
Section 3, Dues.
Annual dues shall be set by a majority vote of the active members present and voting at the annual company business meeting. Annual dues shall be paid to the Treasurer by January 31 of the new fiscal year.
a. Current Dues.
At the business meeting the membership voted to enact yearly dues of $24.00 to be paid by each member of the company. Members joining after January 31, will have dues pro-rated at $2.00 per month.
Section 4, Expulsion of a Member.
Any member may be expelled from membership for the following reasons as determined by a majority vote of the Executive Committee.
1. Non-payment of dues by March 16 of the fiscal year.
2. Conduct detrimental to the prestige and general welfare of the organization as brought to the attention of the Executive Committee and/or the general membership.
Section 5, Grievance Procedures.
Any member may bring a grievance to the attention of the Executive Committee, whether against another member or against the policies and procedures in practice, at any meeting of the general membership. At such a time the issue of the grievance shall be fairly defined by the Executive Committee and duly considered by the same. A considered judgment, or compromise designed to bring a resolution of the grievance shall be delivered by the Executive Committee to the holder of the grievance with the general membership present if practicable, within a reasonable time. A judgment or compromise thus reached and delivered shall be considered final by the parties involved.
Article VIII-Policies and Procedures
Section 1, Roberts Rules of Order.
Robert's Rules of Orders shall govern all meetings either of the organization or the Executive Committee, although it is the intention that meetings be as informal as proper decorum permits.
Section 2, Policies and Procedures.
The Executive Committee shall establish and provide for the executive of all policies and procedures; these policies and procedures shall not be in contradiction of the letter or spirit of the bylaws as specified and documented in Sections I and X and amendments.
Article IX- Donations
Section 1, Donations.
Donations in the form of monies, services or items that are of service or use to the general membership shall be accepted upon approval of the Executive Committee. The Executive Committee will not accept any type of donation, which any way violates or creates potential conflict of interest concerning the tax exempt status of this organization.
Section 2, Member Reimbursement.
No contribution or donation received by this organization shall be for the direct benefit of any individual member.
Section 3, Executive Reimbursement.
Executive Committee members in the performance of their normal duties will not be reimbursed for any incidental expenses such as postage, telephone or travel expenses.
Article X-Amendments
Section 1, Amendments.
The Bylaws may be amended or substituted for its entirety by a two-thirds majority vote of all voting members present at any meeting, provided that written notice of the proposed changes have been furnished to the membership at least two weeks in advance of the meeting at which the changes are to be acted upon.
Article XI – Distribution of Company Bylaws
Section 1, Distribution.
A copy of the Company bylaws, as well as a photocopy of the company’s drill manual will be provided to all new members within 10 days after payment of their yearly dues, or at anytime upon request by an active member.
Section 2, Distribution of Changes.
A copy of any changes to the Bylaws or Policies of this company will be distributed either by mail or electronic means to the membership within 30 days after the changes are made. .
Section 3, Commander’s Awards.
This award has been created to recognize an accomplishment or service by a member of the company or a civilian who is not a member of the company. This award is given by the Company’s Commanding Officer and may be given out at any time during the year, but should be awarded during one of the Company’s musters if possible. This award should be in the form of an award certificate, and should be framed upon presentation.
Article XIII – Meetings
Section 1, Business Meetings
This Company shall be required to assemble and conduct the Business of this Company two (2) times during the fiscal year as follows:
1. Winter Muster: The Captain and Executive Committee shall call for a General Business Meeting and Election to be held at a time and place of their choosing within the month of January of each year. During this meeting the majority of Company business shall be transacted, and general elections will be held in accordance with Article IV of these bylaws. The agenda for this meeting shall be set and determined by the Captain and presented to the membership prior to the meeting. A quorum as specified in section 3 of this article will be required for business to be transacted at this meeting.
2. Summer Muster: The Captain and Executive Committee shall call for a General Business Meeting to be held at a time and place of their choosing within the month of July of each year. During this meeting Company business shall be transacted. The agenda for this meeting shall be set and determined by the Captain and presented to the membership prior to the meeting. A quorum as specified in section 3 of this article will be required for business to be transacted at this meeting.
Section 2, Special Meetings
1. Special Meeting: Any member may request to the Captain of this Company that a special meeting of the membership be called. This request should, if possible, be made in writing to the Captain. The Captain will then confer with the Executive Committee and arrange a date, time and place for the Special meeting to take place. During a special meeting only specific special business may be transacted. The agenda for this meeting shall be set and determined by the Captain and presented to the membership prior to the meeting. A quorum as specified in section 3 of this article will be required for business to be transacted at this meeting.
a. The Captain and/or Executive Committee may at there choosing call a special meeting of this Company.
Section 3, Quorum
A total of three (3) active members, including one elected officer, shall constitute a quorum for the transaction of business or elections at any regular or special meeting. A majority of the quorum present and voting will govern.
Section 4, Notification of Meetings to the Membership
The Captain and/or 1st Sergeant shall be required by this amendment to notify the General Membership of any regular, special, or Executive Committee meetings at least fifteen (15) days prior to the meeting taking place. This notification shall include the date, time and place of this meeting, and in the event of a special meeting, shall include the reason the special meeting is being called. This notification shall be by First Class United States Mail, or by Electronic Mail, or by posting a Notice of Meeting on the Company internet website, or by any combination of these methods.
Article XIV - Suspension of Bylaws
No article, section, or subsection of these bylaws, or this document as a whole, may be suspended for any reason, except by amendment to these bylaws. 14
Position Descriptions
All military protocol at events shall be followed according to Hardee’s 1862 revised. However, at living history programs, the Gilhams Manual for Volunteers and Militia may be used. Roberts Rules of Order govern all meetings.
Captain/President/Treasurer
Presides at all military and parliamentary and executive committee functions and meetings.
Ability to appoint the committee chairman and members and dissolve the same.
Give direction and purpose at a high level for the unit through input from the general membership.
Coordinate programs with event organizers.
Is expected to attend all Executive Committee meetings.
Will serve as Treasurer until membership is increased to a level that one can be elected.
See the Company bylaws for more information.
Treasurer
Will handle all the financial transactions within the company's business.
Will act in the capacity of a financial planner in regards to company finances.
Carries no rank unless otherwise this person is appointed to a NCO position also.
Will give a quarterly report at the executive committee meeting.
Is expected to attend all Executive Committee meetings or at least provide any reports on projects that are currently being worked on or completed to the Secretary for distribution to the group.
See the Company bylaws for more information.
Sergeant/Vice President
In the absence of the president, he will perform the duties of the president and all special duties assigned by the president.
Shall be in a support role of maintaining order at all organization functions.
Shall work in a more operational day to day capacity with the Corporal in the field.
Shall be in charge of recruiting for the company membership.
Is expected to attend all Executive Committee meetings or at least provide any reports on projects that are currently being worked on or completed to the Secretary for distribution to the group.
Is expected to keep in contact with platoons on a periodic basis, once a month.
This may be accomplished by any means deemed necessary by the individual Corporal, however consistency is strongly encouraged. Also do not call just to be calling, a purpose makes the difference. Contacting the membership about a week before the next event seems to be most effective; however, this does not include events within the same month or at the Corporal's discretion.
Is another communication link to the membership.
Should contact their platoon membership two to three week prior to the scheduled events, special projects or events with a short turnaround time, for event participation, equipment needs, clarification, and questions.
They should also strongly encourage and coordinate ride sharing to events for the new men.
See the Company bylaws for more information.
Corporal/Secretary
Keep minutes of parliamentary functions, organization meetings, and military functions, as directed by the President or Vice President.
Maintain external communication for the company which in to include, but not limited to, event information and registrations, vendor contacts (to be coordinated with Uniform Committee Chairman) and any other deemed by the President or Vice President.
Will keep in contact and give direction to NCO and other appointed personnel.
Is expected to attend all Executive Committee meetings.
See the Company bylaws for more information.
Quartermaster
Is a voluntary/appointed position that is determined by the Executive Committee.
Carries no rank unless otherwise this person is appointed to a NCO position also.
Will be in charge over the company inventory, ensuring its good condition for use.
The Quartermaster coordinates with the members when they purchase items in inventory on the delivery of the item.
Will be in contact with the Chairman of the Uniform Committee and the Treasurer about inventory levels and upcoming purchases. As well as keeping accurate records of what comes in and goes out.
Will bring or make sure that all sellable items are at the events so that they can be sold to the general membership. i.e. the socks, and leather goods, etc.
Will give a quarterly at the executive committee meeting, which may be mailed to the Company Clerk in time for the meeting.
Private
Is a volunteer that signs on to perform as prescribed by the bylaws and policies of the company.
Is expected to attend the annual meeting and is to provide input on topics that are brought to the general membership so that everyone’s voice is heard.
Is expected to turn in an event signup sheet twice a year to give the company an idea of what events they will be attending.
Is expected to attend monthly drills to learn and hone his skills as a soldier, as well as, learn firearms safety, so that it may be performed at all times.
Is expected, at appropriate times to play the strict part of a military soldier.
Is expected to work with the elected officers and committees to their fullest, to make our company living history experience a memorable and fun one.
Is expected to keep in contact with their corporal about events and any problems that may arise concerning the company.
This is a volunteer organization, we are attempting to recreate the quasi military atmosphere of a civil war era company. These means there will be times when you will need to subordinate your ego and play the strict military role and there will be times when you can bust loose, play pranks and just have fun the way our ancestors did in an attempt to make the war bearable. It also means in order to operate in the 21th century you will be asked to do your part in making I Company the "best in the field". 18
Policies and Procedures
Juvenile/Child Participation Policy
Purpose – A large number of juveniles (hereafter referred to as children) less than 18 years of age express an interest in Civil War Living History, but with a mixed degree of “real interest”. In order to try to encourage that interest, but to protect the historical impression and legal liability of G Co., 47th Ga.. The following policy is outline for all G Co. Members, sponsors and parents of children in order to minimize misunderstandings or confusion as to the active participation of these interested children. Active members with children are encouraged to bring them to events, and they are welcomed at any Company function.
Requirements for Participation – Age Criteria
1. Age 18 or older – Those in this age group can participate as musket bearing military soldiers with no particular restrictions unless a particular event sponsor places one on those who are less than 21 years of age. 2. Age 16 to 17 – Those in this age group can participate as a musket bearing military soldiers with no particular restrictions unless a particular event sponsor places one on those under 18 years of age. a. Any member under the age of 18 must have either an active parent or another member of the company serve as a sponsor. Any member who serves as a sponsor, but is not a parent of a participating teen, is directly and at all times responsible for the welfare and conduct of that teen member. Any breach of discipline or unacceptable behavior on the part of a teen in this age group is the direct responsibility of either the active parent or sponsor. 2. Age 12 to 16 – Those in this age group must participate as a military musician (fife or drum), receiving training and participate as needed with a field music group and function as a G Co. field musician for exclusive G Co., 47th Ga. events. Participants in this age group must meet all uniform and equipage requirements of G Co. 47th Ga.
a. Any member in this age group must have either an active parent or another member of the company serve as a sponsor. Any member who serves as a sponsor, but is not a parent of a participating child, is directly and at all times responsible for the welfare and conduct of that child member. Any breach of discipline or unacceptable behavior on the part of a child in the age group is the direct responsibility of either the active parent or sponsor. 3. Age 12 or Younger – Those in this age group will have their potential participation evaluated on a case by case basis by the G Co. Executive Committee with this body having the final approval/disapproval for participation with the company. Any member less than 12 years of age must have a parent as an active member of the unit, and must have the written approval of the Executive Committee for participation. Any children in this category is not authorized to wear a military uniform, but must appear in period Civil War civilian clothing appropriate to that child’s participation. Any breach of discipline or unacceptable behavior on the part of the child in this age group is the direct responsibility of the parent. 4. General Guidance – It is the direct responsibility of the parent or sponsoring member to insure that the child or teen member of G Co. has the necessary transportation to and from an event; has food, clothing, and field equipment necessary for full, authentic participation; and that the child is active in support of I Co. activities. The purpose of this company is to provide an active outlet to a child member who is seriously interested in the Civil War period impression. More specifically, it is not the duty of this company to provide a child care program for member’s children or other children. 5. Final Approval Authority – The Executive Committee has the right to evaluate and pass final judgment on the participation of any individual within its ranks regardless of the individual’s age.
Mandatory Training Policy
1. Purpose - The mandatory attendance to G Co. 47th Ga. Drill is to insure not only that the recruit has the necessary soldier skills, but has been fully familiarized with all the firearms safety procedures of the company. This familiarization is meant to protect the personal safety of the recruit and other members of the company, and prevent any potential liability to the company. 2. Requirement – All recruits joining G Co., 47th Ga. must attend one Monthly Drill prior to participation in the field with the company. The purpose of this policy is to insure not only the recruit has the necessary soldier skills, but has been fully familiarized with all the firearms safety procedures of the company. 3. Exception to Policy – A temporary waver not to exceed a nine-month period can be granted with the approval of the Executive Committee, G Co., 47th Ga.. The only circumstances where such a temporary wavier will be granted will be when a recruit joins after the company drill, and that recruit is uniformed and equipped to take the field with the company prior to the next drill. a. Squad NCO conducts and certifies that the recruit passed a block of instruction of basic drill and weapons handling/safety. b. First Sergeant tests and certifies that the recruit has satisfactorily completed the basic block of instruction of basic drill and weapons. c. The Executive Committee considers the recommendation of the Squad NCO and the First Sergeant and approves/disapproves participation of the recruit. d. Failure to have approval of any of the above requirements will mean the recruit cannot participate as a company member until he attends a drill. 4. Follow-on-Training – The recruit must attend at least six monthly drills to remain active with the Company. The Executive committee has the right to expel any member who does not attend his required amount of drills in a 12 month period.
Consumables Impression Policy
Purpose: G Company's impression is only as good as its members and how they conduct themselves. One obvious point that all can improve is the intrusion of modern day consumables (food, drink, and cigarettes). Requirements: All members will adhere to this policy during hours designated by a program or event. The Uniform Committee will provide examples or sources for items required for compliance for the different categories. Exceptions: Modern medication will continue to be placed in its original container; however it should be in a poke sack or out of public view as much as possible. The Executive Committee will gauge other exceptions on a case by case basis. 1. Food falls into two situations, food for your Haversack and the Company mess. a. Haversack - When bringing period or modern food to an event, it needs to be placed in a period wrapping paper (brownish wax paper), tin container, or poke sack. Period food should also be placed in such containers. b. Company Mess - Canned goods should have the labels removed. Meat should be thoroughly wrapped in brown wax paper still in the plastic. Eggs should be transported in cartons to the event then transferred to a box or cloth towel. Bread will be taken out of the plastic wrap and placed in brown paper or wax paper. No grocery bags will be permitted in camp; a wooden box with rope handles should be used. This will take some practice and preparation up front but will be worth it. 2. Drink and Food Containers - When modern drinking or food containers are brought into camp, their contents are to be transferred to a period container as soon as possible and the modern container hidden till it can be placed in a proper trash container. 3. Tobacco Products – Tobacco use are restricted to period style cigars, a period style pipe, or chewing tobacco. Pipe tobacco and modern chewing tobacco should be placed in a period looking container, like a cap tin or sack.
Fund Raising & Solicitation Policy
Purpose: G Company as a 501(c) 3 is able to raise and solicit funds for specific purposes and goals the company is trying to fulfill. Policy: 1. All money raised for those specific purposes must be used for said purposes. 2. All requests for Fund Raising or Solicitation must be submitted to the Executive Committee in writing. This proposal must detail what the money is going to be raised for, how it will be raised, the timeframe that will be used and how it relates directly to the G Company, 47th Georgia, Inc. 3. All proposals will be considered and a written response will be returned within 30 days of the matter being either approved or disapproved at a Quarterly Executive Committee meeting. 4. The use of G Company, 47th Georgia Regiment, Georgia Volunteer Infantry, Tattnall Invincibles, Inc. letterhead, company name, or Tattnall Invincibiles symbols that are used by the company without prior written permission is strictly prohibited. Failure to follow this policy may result in expulsion of the offending member.
Registration and Repayment Policy
Purpose: To streamline the registration process and not waste company funds on registration fees that are requested but not used for members of G Company, 47th Georgia. Policy: 1. All members will complete the event signup sheet for the upcoming years events and turn said sheet in within 30 days after the Annual Company Muster. This allows for the company to get an idea of who will be attending what event. This also enables the company to get the best registration price for attending the event by registering early. This also cuts down on the administrative work that must take place for the registration process, one form and one check can be sent in at one time. Each member who has signed up for an even will be contacted by an officer to verify if he still plans to attend the event and when he needs to pay his registration fee. This will be done at least 10 days prior to the registration packet being sent off to the event coordinator, or at a drill prior to registration being sent. 2. Should a member be registered for an event, then does not attend, that member will pay the registration fee back to the company for that event. Contact the company Commander for the amount of the fee. This should be done within sixty days of the missed event for that member to continue in good status with the company. The Treasurer will coordinate the pay back of fees. 3. A flat fee of $10.00 will be charged to each combatant that is registered to attend an event where food will be purchased for the company. The $10.00 fee will be used to reimburse the treasury for the expense of the food, with the remaining money going into the general fund to purchase rounds, paper ladies and caps for the members of the company. Also, any recruits that are not members of the company but are attending an event with the company will be required to pay the $10.00 fee. In this case, the money will be used to pay for the recruits food, and rounds used during the event. The $10.00 fee will not apply to children that are attending the event as civilians, provided that their parent is a dues paying member of the company. Any adult civilians that will be camping with the company and eating company rations will be required to pay the $10.00 fee.
The company commander will either purchase the rations for an event or assign the detail to someone in the company. Unless a special circumstance exists, and was approved by the company commander, any rations, drinks, or other food items purchased by company members will not be reimbursed. In these special cases members of the company may be charged a fee in addition to, or in lieu of the $10.00 fee. The company commander will make it known to all the members attending an event in this situation what their extra share will be. The company commander will to the best of his ability inform the members what events the $10.00 fee applies to, however, any event where the company purchases rations for the company the $10.00 fee will apply. Payment of the $10.00 fee will be paid to either the company commander or the sergeant as soon as the member arrives at the event. Any member not paying the $10.00 fee will not be allowed to eat company rations. If a member so chooses, he may pay in advance for events he plans on attending. The members account will be credited for the amount deposited. No refunds will be given in this situation. If a member does not attend an event where the $10.00 fee applies, the fee will be charged to his account, unless he meets the exemptions to this policy listed herein. 4. Should a member not attend an event they were registered for and the company had prepared to cook at that event. The member that missed will also pay the company back for their share of the food that was purchased for that event. Contact the company Treasurer for the amount of the fee. This should be done within sixty days of the missed event for that member to continue in good status with the company. The Treasurer will coordinate the pay back of fees. Exception to Policy - In the case where the member knows that they will not make the event and notifies his Corporal that he will not be able to attend at least ten (10) days prior to the event. It is their NCO’s job to notify the persons coordinating the food for that weekend so that the portions can be decreased. The member will not have to pay the cost of the food, however, the member will still pay the company back for the registration fee for that event.